Terms & Conditions

Terms and Conditions

100 Women+ Who Care Ottawa (100W+WCO)

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Legal Disclaimer

Our organization is committed to transparency and accountability. The Terms and Conditions provided here are for general informational purposes only and are not a substitute for professional legal advice. We strongly recommend seeking legal counsel to tailor these Terms and Conditions to your specific organizational needs and legal requirements.

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1. About these Terms

These Terms and Conditions govern your use of the 100 Women+ Who Care Ottawa website and your participation in our events, nominations, and donations. By using this website, you agree to these terms. If you do not agree, please do not use the website.

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2. About 100 Women+ Who Care Ottawa

100 Women+ Who Care Ottawa is a philanthropic giving circle that brings people together to make a meaningful difference in our community. At each event, members hear from three local charities and choose to support one, two, or all three through their individual donations. Together, we amplify our collective impact, helping Ottawa charities strengthen the communities they serve.

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3. Using this website

• The content on this website is provided for general information about our organization, our events, and the charities we support.

• We aim to keep the information accurate and up to date, but we do not guarantee that it is always complete or current. Details about events, charities, and donations may change.

• You agree to use this website lawfully and respectfully, and not to misuse it, interfere with it, or use it to harm others.

• We may update, change, or remove content on this website at any time without notice.

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4. Membership and participation

• Membership is open to anyone who identifies as a woman and who wants to support local Ottawa charities directly. Members commit to donating a minimum of $100 per event to one, two, or all three presenting charities of their choice.

• Members are encouraged to attend events, nominate eligible local charities, and learn about the important work these organizations do in our community. There is no voting process; each member independently chooses which of the three presenting charities to support.

• Members agree to treat fellow members, presenting charities, volunteers, and guests with respect and courtesy at all events.

 

5. Nominating a charity

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Who can nominate

• You must be a member in good standing for your charity submission to be eligible for consideration.

• A nomination must include the nominator's name and contact details.

• A charity can be nominated by more than one person.

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Eligibility

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A nominated charity must meet ALL the following criteria.

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1. Registered Canadian charity. The charity issues official donation tax receipts under its own charitable registration number.

2. Ottawa based. The charity has offices within the City of Ottawa wards.

3. Established locally. The charity has operated in Ottawa for at least 12 months, with local impact within the City of Ottawa wards.

4. Direct service. The charity delivers charitable programs or services directly to the Ottawa community.

5. Larger organizations. Larger charitable organizations and umbrella organizations may be eligible, if donations can be directed to a clearly identified Ottawa-based program through a dedicated donation link that describes the program and confirms how the funds will be designated.

6. Direct delivery, not redistribution. The charity directly delivers charitable programs or services. Organizations whose primary purpose is to raise funds for subsequent distribution to other organizations or initiatives are not eligible for nomination.

7. No recent presentation. The charity has not presented to 100 Women+ Who Care Ottawa within the last five (5) years.

8. Publicity. The charity agrees to the publicity commitments in section 5.3.

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Eligibility notes

• Organizations that rely on another charity or a third-party organization to issue donation tax receipts on their behalf are not eligible.

• Organizations whose primary purpose is to raise funds for subsequent distribution to other organizations or initiatives are not eligible. A charity that mainly collects and passes funds along to other organizations does not qualify, even where the eventual recipients do good work.

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5.1 Review and selection

• Initial Eligibility Review. The 100W+WCO Executive Committee reviews all nominations to determine whether they meet the organization's established eligibility criteria. Only eligible nominations are included in the selection process.

• Random Selection. Presenting charities are selected through a random draw using Wheel of Names, an online selection tool. All eligible nominated charities are entered into the wheel, which is spun to randomly select three charities for the upcoming event. A minimum of two Executive Committee members must witness the selection process to ensure fairness and transparency.

• Final Verification. Following the draw, each selected charity undergoes a final vetting process to confirm that it meets all eligibility requirements, including ensuring that donations received through 100W+WCO will directly benefit the Ottawa community. The charity's availability to present on the scheduled event date is also confirmed.

• Formal Invitation. Once all requirements have been satisfied and availability confirmed, the charity is formally invited to present at the event.

• No Guarantee of Selection. Submitting a nomination or being selected through the random draw does not guarantee an invitation to present. All invitations are subject to successful verification of eligibility and confirmation of availability.

 

5.2 Presenting at an event

• Three charities are invited to present at each event, in alphabetical order by charity name.

• Each charity is allotted a maximum of seven (7) minutes to share information about its mission, programs, services, and the impact that donations will have on the Ottawa community.

• Charities may have more than one speaker; however, the total presentation time remains limited to seven (7) minutes per charity, regardless of the number of speakers.

• Presentations are verbal only; slides or PowerPoint presentations are not permitted.

• Each presentation is followed by a two (2) minute question-and-answer period, during which members may ask questions about the charity and its work.

• Prior to each presentation, a representative of 100W+WCO will introduce the charity, briefly describe its work, and provide a short biography of the speaker(s).​

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5.3 Publicity

A charity that presents agrees to:

• Promote 100 Women+ Who Care Ottawa on its social media.

• Within three months after the event, charities provide a video or written statement describing the impact of the donation on the charity.

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5.4 Accuracy and verification

• The nominator confirms the information in the nomination is accurate to the best of their knowledge.

• 100W+WCO may verify any information in a nomination and may ask the nominator or the charity for more detail.

• A nomination may be declined where the information is incomplete or inaccurate, or where the charity does not meet the eligibility criteria.

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6. Events and registration

• Event details, including date, time, and location, are published on this website and through our event registration page.

• Registration and attendance at our events are free of charge. There are no registration or admission fees.

• Registration for events is handled through Eventbrite, which has its own terms and privacy policy. Please review those before registering.

• We may change event details or cancel an event where necessary. We will share updates through the website and our event registration page.

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7. Donations and tax receipts

• Members choose which of the three presenting charities they wish to support and may donate to one, two, or all three. There is no voting process, and donations are directed according to each member's individual choice.

• Donations are currently made through CanadaHelps, our online donation platform, and are directed to the charity or charities selected by each donor.

• Official donation tax receipts are issued by the receiving charity under its own charitable registration number, not by 100 Women+ Who Care Ottawa.

• Running donation totals may be shared periodically on our website or through other communications but are not necessarily updated in real time. These amounts are provided for information purposes and may change as donations are processed and records are updated.

• A final fundraising total is shared once the donation period has closed and all donations have been reconciled.

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8. Personal information

• When you contact us, register for an event, or submit a nomination, we collect the information you provide, such as your name and email address.

• We use that information to respond to you, run our events, and keep you informed about our work.

• We do not sell your personal information.

• See our Privacy Policy for full details on how we collect, use, share, and protect your information, and how to ask us about it.

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9. Intellectual property

• The content on this website, including text, images, and design, belongs to 100 Women+ Who Care Ottawa or its licensors, unless stated otherwise.

• Charity names, logos, and descriptions shown on this website belong to the charities themselves and are shown with their permission.

• You may view and share pages from this website for personal, non-commercial use. Please do not copy, reproduce, or use our content for commercial purposes without our permission.

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10. Third-party links and services

• This website links to third-party services, including Eventbrite for event registration and our donation platform.

• Those services have their own terms and privacy policies. We are not responsible for their content, services, or practices.

• A link on this website does not mean we endorse that service.

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11. Liability

• This website and its content are provided as is, without warranties of any kind.

• To the fullest extent permitted by law, 100 Women+ Who Care Ottawa is not liable for any loss or damage arising from your use of this website, your attendance at an event, or your reliance on information on this website.

• Nothing in these terms limits liability that cannot be limited by law.

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12. Changes to these terms

100 Women+ Who Care Ottawa may update these terms at any time. The version published on this website is the current version. Please check this page from time to time.

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13. Governing law

These terms are governed by the laws of Ontario and the laws of Canada applicable in Ontario.

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14. Contact

Questions about these terms, our events, or nominations: womenwhocareott@gmail.com