Privacy Policy

Privacy Policy

100 Women+ Who Care Ottawa (100W+WCO)

​

A legal disclaimer

The explanations and information provided on this page are general information only. They are not legal advice or recommendations about what you should do. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.
 

1. Who we are

100 Women+ Who Care Ottawa  is a philanthropic giving circle that brings people together to make a meaningful difference in our community. At each event, members hear from three local charities and choose to support one, two, or all three through their individual donations. Together, we amplify our collective impact, helping Ottawa charities strengthen the communities they serve.

 

This website shares information about our organization, our events, and the charities we support.
 

2. What information we collect

2.1 Information you give us

• Contacting us. When you send us a message through the website, we collect your name, email address, and the contents of your message.

• Nominating a charity. When you submit a charity nomination, we collect your name and contact details, plus the information you provide about the charity.

• Registering for an event. Event registration is handled through Eventbrite. Eventbrite collects the information needed to register you, such as your name and email address. Eventbrite has its own privacy policy, which we encourage you to read.

• Donating. Donations are collected through our donation platform. The platform collects the information needed to process your donation, such as your name, email address, and payment details. Payment details are handled by the donation platform and its payment processor. We do not see or store your full payment card details.

• Email updates.  Visitors can subscribe to our newsletter by entering their email address in the “Stay in Touch” section located at the bottom right of our website’s homepage, checking the subscription consent box, and clicking “Sign Up!” Subscribers receive updates about upcoming events, featured charities, and other 100 Women+ Who Care Ottawa news.​

​

2.2 Information collected automatically

• When you visit our website, our website host (Wix) and analytics tools may collect standard technical information, such as your IP address, browser type, device type, pages visited, and the time and date of your visit.

• This information helps us understand how the website is used and keep it working well.

​

3. How we use your information

​

We use the information we collect to:

• Respond to your messages, questions, and inquiries.

• Organize and manage our events, including event registrations, charity nominations, and communications with members and participating charities.

• Provide information and links to our third-party donation platform, where members can make donations directly to the presenting charities of their choice.

• Track and report on fundraising results using donation information made available to us by our donation platform.

• Send newsletters and updates about our events, featured charities, and activities, where you have consented to receive these communications.

• Maintain, manage, and improve our website and communications.

​

We use personal information only for the purposes described in this policy, or for other purposes with your consent or as permitted or required by law.

 

4. How we share your information

​

We respect your privacy and share personal information only when necessary to support our activities, as described below.

• Service providers. We use third-party services to operate our website, manage event registrations, distribute newsletters, and facilitate donations. These include our website hosting provider, Eventbrite (event registration), CanadaHelps (donation processing), and our email newsletter service provider. Each service operates under its own privacy policy.

• Presenting charities. We may share relevant information with nominated or presenting charities when necessary to coordinate their participation in our events. Donations and associated donor information are managed through our third-party donation platform in accordance with its privacy practices.

• Legal requirements. We may disclose personal information when required or permitted by law, including where necessary to protect the rights, safety, or security of our organization, members, or others.

• We do not sell or rent your personal information to third parties.

 

5. Cookies and analytics

• This website uses cookies and similar technologies through its host (Wix) and analytics tools. Cookies help the website work, remember your preferences, and show us how visitors use the site.

• You can control cookies through your browser settings. Turning cookies off may affect how parts of the website work.

​

6. How long we keep your information

• We retain personal information for as long as reasonably necessary to support our activities, maintain organizational records, and meet any applicable legal requirements.

• Charity nomination records, event registration information, and related correspondence are maintained for administrative purposes, event planning, and historical reference.

• You may request access to, correction of, or deletion of your personal information as described in Section 8, subject to applicable legal and operational requirements.

​

7. How we protect your information

• We take reasonable steps to protect your information from unauthorized access, use, or disclosure.

• Our website is hosted by Wix, and donations and event registrations are handled by established third-party platforms with their own security measures.

• No method of transmission over the internet is completely secure. Please take care with the information you share online.

​

8. Your rights

• You may contact us at any time to:

• Request access to the personal information we hold about you.

• Request corrections to personal information that is inaccurate or incomplete.

• Request deletion of your personal information, subject to any applicable legal or operational requirements.

• Unsubscribe from our newsletters and email updates at any time by clicking the unsubscribe link in our emails or contacting us directly.

• Withdraw your consent to the collection, use, or sharing of your personal information, where applicable, understanding that this may affect our ability to provide certain services or communications.

• To make any of these requests, please contact us at womenwhocareott@gmail.com. We will respond within a reasonable time and in accordance with applicable privacy laws.

​

9. Children's privacy

• This website is not directed at children, and we do not knowingly collect personal information from children.

• If you believe a child has provided us with personal information, please contact us and we will take steps to delete it.

​

10. Links to other websites

This website links to other websites and services, including Eventbrite, our donation platform, and the websites of featured charities. Those sites have their own privacy policies. We are not responsible for their content or practices.

​

11. Changes to this policy

We may update this policy at any time. The version published on this website is the current version. We will note the date of the latest update below. Please check this page from time to time.

​

Last updated: Thursday, November 12, 2026

​

12. Contact us

Questions about this policy or about your personal information: womenwhocareott@gmail.com

 

100 Women+ Who Care Ottawa is based in Ottawa, Ontario, Canada. This policy is written for our activities in Ontario and is guided by the Personal Information Protection and Electronic Documents Act (PIPEDA), which governs how organizations in Canada handle personal information in the course of commercial activities.